The external calendar subscription link is a private URL that makes the bookings assigned to you in Bokko visible in your chosen calendar app (Apple Calendar, Google Calendar, Outlook). This is a one-way, read-only feed: your Bokko bookings appear in the external calendar, but the external calendar never writes back to Bokko. If you also want your calendar’s busy time to block your bookable times, connect Google Calendar or Microsoft Outlook with calendar sync (in your own profile). Changes made in the calendar still do not change Bokko bookings.
Generate a link
- In the dashboard, open the Staff Members page and click your own name. (If you are managing another staff member's link, open their profile instead.)
- Scroll to the calendar section: the Apple Calendar / external calendar link card is below the Google and Outlook calendar rows.
- Click the Generate link button.
- Bokko will show the full URL once, in a dialog. Copy it and store it securely — we will not show it again.
Add the link to your calendar app
| App | Where to add it |
|---|---|
| iPhone | Settings → Calendar → Accounts → Add Account → Other → Add Subscribed Calendar → paste the URL. |
| Mac (Calendar) | Calendar → File → New Calendar Subscription → paste the URL. |
| Google Calendar | Settings → Add other calendars → From URL → paste the URL. |
| Outlook (web) | Add calendar → Subscribe from web → paste the URL. |
Replace or disable the link
Once you have an active link, the card shows the last characters of the link and its activation date, with the expandable How do I add it? guide below. You can choose between two actions; both ask for confirmation:
- 1. Generate new link
- 2. Disable link
- Generate new link — the current link becomes invalid and any connected external calendar subscriptions stop syncing. The new link is also shown only once. Use this if the link may have leaked or you lost it.
- Disable link — the subscription link becomes invalid and no new link is generated. The calendar app gets no new data from the feed; whether it removes the events already shown depends on the app. If they remain, remove the subscription in your calendar app. If you want it back later, generate a new link.
Privacy and security
The link grants access to the feed on its own — no username or password is required. Anyone who knows the link can see a summary of the bookings assigned to you. The feed contains confirmed, completed and no-show bookings from 14 days back to one year ahead. Pending requests are not included; a cancelled or declined booking stays visible for 14 more days with a “Cancelled – ” prefix. An event contains the service name, the guest's short name (first name and last-name initial), the booking status and a link that opens the booking in the dashboard, but it does not contain the guest's email address or phone number.